Use Case · Cross-Industry
Contract Management
Automated administration, monitoring and renewal of all contracts. No forgotten notice periods, no overlooked renewals, no contracts buried in filing cabinets.
Why Contract Management Is a Lever
£100-300K/year disappears quietly
A mid-market organisation manages 500-5,000 active contracts. Suppliers, customers, property leases, insurance, maintenance agreements, licences, NDAs, service contracts. Each one has durations, notice periods, renewal clauses, price escalation terms.
In reality, these contracts sit in filing cabinets, on network drives, in email inboxes and in individual employees’ heads. There is no central overview, no automatic reminders, no consistent data extraction. When someone leaves the organisation, contract knowledge leaves with them.
The costs are hidden but real: contracts that auto-renew unnoticed, even though better terms are available. Notice periods that pass. Price review clauses that go unexercised. Licences that keep running even though nobody uses them. Conservatively, an organisation with 2,000 contracts loses £100-300K per year through passive contract management.
How the Process Changes
Before / After
across all active contracts, deadlines and terms
The Solution in Detail
How We Automate Contract Management
01
Contract Capture & Data Extraction
The AI agent reads existing and new contracts, automatically extracting all relevant data: contracting parties, duration, notice periods, renewal clauses, prices, scope of services, jurisdiction, liability caps. Works with PDFs, Word documents and scans.
ABBYY Document Intelligence for OCR and structure recognition. Custom NLP for contract clauses. Automatic classification by contract type (supplier, customer, lease, licence, NDA, maintenance).
02
Central Contract Database
All extracted data flows into a central, searchable database. Every contract is instantly findable, by counterparty, type, expiry date, value or any key fact. No more filing cabinets, no more email searches.
Power App as central dashboard. Full-text search across all contracts. Filterable views by department, type, expiry, value. Role-based access controls.
03
Automatic Deadline Monitoring
The AI agent monitors all deadlines continuously: notice periods, renewal clauses, price review dates, option rights. Proactive reminders go out in staggered intervals to the right people.
04
Negotiation Basis & Decision Support
For every contract coming up for renewal, the AI agent provides a decision brief: current terms, historical development, comparable contracts in the portfolio. Procurement negotiates on the basis of data, not gut feel.
Automatic comparison with similar contracts in the portfolio. Terms history across renewal cycles. Export for negotiation preparation.
Results
What Contract Management Automation Typically Delivers
80%
Less time spent
on contracts
£100–300k
Savings/year through
better terms
100%
Visibility across
all contracts
<6 Mo.
ROI incl. migration
of existing contracts
The greatest lever often lies in contracts that have already auto-renewed unnoticed. With one client, the initial analysis alone identified 23 contracts that could be renegotiated, delivering £180K in savings before the automation even went live.
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Ready?
How many active contracts does
your organisation manage?
Let us calculate in 30 minutes what contract management automation would deliver for your organisation, in visibility, in avoided auto-renewals, and in pounds at the next renegotiation.
No sales pitch. Just an honest assessment.
120+ Clients. 100% Satisfaction. 7 months to Profitability.
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Based on your industry and process landscape
Calculate concrete ROI
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Show examples from your industry
Real results of comparable companies
Define timeline and next steps
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