Use Case · Legal & Tax
Conflict
Check
Automatic screening of new instructions against existing clients, parties and counterparties. Across all systems, in seconds rather than hours.
Why Conflict Checks Are a Lever
A liability problem, not an administrative problem
Every law firm has a professional obligation to check for conflicts of interest before accepting instructions. In practice, that means: who is the prospective client? Who is the counterparty? Are there connections to existing matters? Has a colleague in another department advised the counterparty?
In a firm with 50+ lawyers, this information is spread across 4-5 systems: matter management, CRM, email archive, DMS and personal networks. A manual conflict check takes 1-2 hours, if it is done thoroughly. Most of the time it is not done thoroughly, because the partner does not want to keep the client waiting.
The risk is enormous: an overlooked conflict can lead to loss of the matter, a reprimand from the regulator, and in the worst case personal liability. And the larger the firm, the greater the risk, because nobody has a complete overview of all client relationships any longer.
How the Process Changes
Before / After
per conflict check
The Solution in Detail
How We Automate Conflict Checks
01
System Integration
The AI agent connects to all relevant systems in your firm: matter management (practice management software), CRM, DMS, email archive and any additional data sources. One-off configuration; thereafter the agent searches all systems in parallel for every check.
API connections or RPA connectors for each source system. Indexing of relevant data fields. Incremental updates to keep the index current at all times.
02
Intelligent Search
The AI agent does not simply search for exact name matches. It recognises variants (Ltd vs. plc, renamings), group structures, personal connections (same director across different companies) and phonetic similarities (Smith vs. Smyth).
Fuzzy matching for name variants. Entity recognition for individuals and companies. Corporate group tree matching. Phonetic search for spelling variations.
03
Result & Classification
Within seconds, the AI agent delivers a clear result in three categories, each with source reference and context:
04
Documentation & Audit Trail
Every conflict check is automatically documented: who checked what and when, which systems were searched, what was found, what was decided. Audit-proof, timestamped, retrievable at any time, for regulatory inspections, liability matters or internal compliance.
Automatic archiving of every check. Export for compliance reports. Integration with matter management for seamless documentation.
Results
What Conflict Check Automation Typically Delivers
99%
Time savings
per check
100%
System coverage
on every check
100%
documentation
<3 Mo.
& integration
The ROI on conflict checks is not just about time savings, but above all about risk mitigation: a single overlooked conflict of interest can have six-figure liability consequences.
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Ready?
How many conflict checks does your firm run per week?
Let us look in 30 minutes at how conflict check automation could work in your firm, across all systems, in seconds, audit-proof.
No sales pitch. Just an honest assessment.
120+ Clients. 100% Satisfaction. 7 months to Profitability.
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