Function
Procurement
Purchase requisitions, quote comparisons, order confirmations, goods receipt verification, supplier evaluation: procurement is the function where every minute of cycle time has a direct P&L impact. Faster sourcing, better terms, less maverick buying.
The Reality in Procurement
Strategic procurement,
but 70% of the time goes to operations
Procurement is supposed to negotiate strategically, secure supply chains, reduce costs.
Instead, it spends its time on purchase requisitions, order confirmations, and invoice matching.
Purchase requisitions in constant fire
800 PRs per month, each individually reviewed, approved, converted to a purchase order. 15–25 minutes per PR. Business units wait, procurement scrambles to keep up.
Order confirmations in email chaos
Suppliers confirm via email, PDF, fax. Every confirmation must be checked against the order: quantity, price, delivery date. 500 OCs per month, each manually matched.
3-way match as a full-time job
Purchase order → goods receipt → invoice: the 3-way match is the most time-consuming process in operational procurement. Discrepancies in 25–35% of all transactions, each resolved individually.
Supplier evaluation exists only in theory
On-time delivery, quality, complaint rates: all should be evaluated. But who has time to consolidate data from 5 systems? Evaluation happens by gut feel.
Trusted by leading European companies
Use Cases for Procurement
What We Automate in Procurement
From demand requisition to paid invoice. End-to-end automation for the entire procure-to-pay cycle.
Purchase Requisition & Approval
PRs automatically validated, checked against budgets and framework agreements, approval workflow routed, purchase order created in SAP. Business units order in minutes instead of days.
Order Confirmation Matching
OCs from email, PDF, or EDI automatically extracted and matched against order data. Deviations in price, quantity, or delivery date instantly flagged and escalated.
3-Way Match (PO/GR/Invoice)
Purchase order, goods receipt, and invoice automatically matched. Tolerance thresholds configurable. Discrepancies classified and routed. Clean posting in SAP without manual intervention.
Supplier Evaluation & Scoring
On-time delivery, quality data, complaint rates, price comparisons automatically aggregated. Scorecards per supplier. Quarterly reviews prepared. Data-driven negotiation basis.
Quote Comparison & Award
Quotes automatically captured, normalized, prepared in a comparison matrix. TCO analysis including ancillary costs. Award recommendation based on defined criteria.
Cross-industry use cases that also impact procurement
Finance automation in hospital at Asklepios
One of Germany's largest private hospital groups faced growing workloads, increasing staff shortages, and a high volume of repetitive, error-prone processes across finance and administration. Manual data entry in SAP, duplicate documents, missed early-payment discounts, and labour-intensive accounts payable workflows were consuming capacity that was urgently needed for patient care.
Since 2018, Asklepios has been building an enterprise-wide automation programme under Sandra Schlösser (Head of RPA), with Lunatec as its strategic automation partner. Over 120 processes have been automated — from order confirmations and vendor checks to AI-assisted document processing with OCR. Lunatec supported development, scaling, and managed operations of the entire automation platform as a UiPath Diamond Partner.
Compliance & Governance
Automate procurement -
without losing control
Purchasing policies, approval thresholds, supply chain due diligence:
automation in procurement must be compliant. We build the rules into the
process, not around it.
Supply Chain Act
Purchasing Policy
Accounting Standards
GDPR
SOX / ICS
Why Lunatec for Procurement
We automate the entire P2P cycle
End-to-End
Procure-to-pay complete, not just partial steps
From demand request to paid invoice. We don’t automate individual tasks, but the entire procurement cycle – including all exceptions in between
SAP MM
SAP procurement is our standard, not our experiment
ME21N, MIGO, MIRO: we know the transactions, the customizing options, and the pitfalls. Productive SAP MM integrations at dozens of clients.
Strategic Lever
Relieve operations, enable strategy
When procurement needs 70% less time for operations, it finally has time for strategic negotiations, supplier development, and value analysis. That’s the real ROI.
Multi-Format
Suppliers communicate, we understand everything
Email, PDF, EDI, fax, supplier portal, our IDP engine understands every format. No template per supplier, no manual rework. 380 suppliers, one process.
Technology for Procurement
The right technology for your
procurement IT
Some Systems we integrate with
Proud Diamond-Partner of UiPath
Ready?
How much time does your procurement team
spend on operational busywork?
Let’s look together in 30 minutes at which
procurement processes have the greatest leverage and how
quickly your team can get back to strategic work.
No sales pitch. Just an honest assessment.
120+ Clients. 100% Satisfaction. 7 months to Profitability.
WHAT YOU GET IN THE DISCOVERY CALL
Identify your best use cases
Based on your industry and process landscape
Calculate concrete ROI
In Euros, FTE equivalents and time savings
Show examples from your industry
Real results of comparable companies
Define timeline and next steps
Concrete roadmap, no vague promises